INMATE MAIL LOGGER significantly improves inmate mail processing and tracking within a correctional setting.
It is software designed for logging and processing incoming, outgoing and delivered mail and packages. It will greatly enhance mailroom efficiency and reduce costs without degrading essential services or violating mandates. Â The system is highly customizable to meet any specific regulations or local processes that are required at your facility. It can standardize the processing of legal, certified, publications, rejections, monies, forwarded mail and inmate property logs in addition to custom mail types of your choosing.
Common mail handling issues in many correctional facilities
- Does your facility still manage Inmate Mail with paper logs?
- Is this a labor-intensive process?
- Is there consistency in this process?
- Is your process slow, difficult and cumbersome?
- Do you use multiple Word and Excel files to create forms and track activity?
- Are critical documents ever lost or damaged?
- How difficult is it to search for requested information?
- How do you handle any historical reporting on mail for an inmate or sender?
INMATE MAIL LOGGER
- Capture and track all inmate inbound, outbound and delivered mail
- Track and report on virtually unlimited different mail/package types.
- Multiple report views include all or broke out by unit/module/…
- Quickly and easily search and filter content on senders and/or inmates.
- Highly customizable interface and reporting capability.
- Runs local or from network share, no need for extra cloud or database server.
- Attach pictures and documents to rapidly add/update inmate status.
- Extensive use of barcodes to speed record archival/search/retrieval.
- Currently in use in Washington State Prisons.
Inmates send and receive a lot of letters and packages (mail) through the U.S. Postal Service, FedEx and UPS each year. At each institution, these are typically processed through the mailroom. Inmates consider these as a vital link to family, friends, and the outside world, as well as a vehicle for communicating with legal advisers, government officials, and clergy. Recognizing the important role that mail plays in inmate attitude and behavior. In many institutions manual and inconsistent practices tend to increase mail processing costs and delay mail delivery due to depending heavily on labor-intensive manual processing in handling mail. Manual systems are difficult if not impossible to compile complete and accurate information, but with INMATE MAIL LOGGER you can easily run searches and reports for important reasons as security issues and court orders.
INMATE MAIL LOGGER all installations come with different levels of customization to meet your operations specific needs. This unique flexibility and automation will assist in mail handling processes and procedures to better comply with regulations, Warden’s plan of operations, Sheriffs, Police Chiefs, Superintendents or other heads of correctional institutions. By having an automated solution, prisons and jails will improve mailroom accountability and reduce the department’s vulnerability to mail-related complaints.
INMATE MAIL LOGGER helps to greatly reduce excessive and duplicative practices. CALL or EMAIL for more information today.